2026 HBF Run for a Reason Terms and Conditions for Participants

In these Terms and Conditions:
1. “Collection Statement” means the collection statement set out below in these Terms and Conditions;
2. “Event” means the 2026 HBF Run for a Reason Event;
3. “HBF” means HBF Health Limited (ACN 126 884 786);
4. “HBF Member” means a person and any dependants who hold an insurance product issued by HBF;
5. “Participant” means a participant in the Event, which, as the context requires, may mean You (or your child if You are agreeing to these Terms and Conditions on behalf of your child);
6. “Terms and Conditions” means these terms and conditions; and
7. “You” means:
  1. the person 18 years of age or older named as the Participant in the online entry system for the Event; or
  2. where the person named as the Participant in the online entry system for the Event is under 18 years of age, You refers to the parent or guardian who clicked the button referred to in paragraph 2 below.
In order for the Participant to be able to participate in the Event, You must click the button in the online entry system that reads or has the following text associated with it:

“I have read, understand and agree to the 2026 HBF Run for a Reason Terms & Conditions for Participants, or where You are a parent/guardian of a Participant who is under 18, I have read, understand and agree to the 2026 HBF Run for a Reason Terms & Conditions for Participants on behalf of my child”.
By clicking the button referred to in paragraph 2, You warrant and represent to HBF that:
1. the Participant satisfies the eligibility to participate requirements provided in paragraph 4;
2. You have read, understood and agree to these Terms and Conditions;
3. You have read, understood and agree to the Collection Statement; and
4. if the Participant is accepted to participate in the Event, You must comply with these Terms and Conditions.
In order to be eligible to participate:
1. Participants must be 18 years of age or older on the day of the Event unless a parent/guardian has clicked the button on the online entry system referred to in paragraph 2.b; and
2. Participants who have selected to participate in the half marathon/21km distance must be 16 years of age or older on the day of the Event.
You accept that, subject to any statutory rights of refund, if the Event takes place and is not cancelled by HBF, the entry fee is non-refundable for any reason which is not the fault of HBF (including any change in your circumstances).
- The Participant’s registration can only be transferred through your Race Roster account and by paying the applicable transfer fee (subject to availability).
- You may change the registration online to another distance (unless the distance has reached capacity), provided You pay the transfer fee and any price increase difference in the amount between your new distance and your entered distance.
- If downgrading your race distance, refunds will not be given for the difference in entry fees and you recognise that this is reasonable in the circumstances due to the initial costs incurred in connection with your original intended race distance.
- Any registrations transferred after 11:59pm (Perth time) on 22 April 2026 require the bib to be collected at Pack collection.
- Any person found to be participating in the Event under the name of another person will be disqualified and no time recorded.
By accepting these Terms and Conditions, You agree that the liability of HBF in relation to the Event in respect of:
1. death;
2. a physical or mental injury (including the aggravation, acceleration or recurrence of such an injury);
3. the contraction, aggravation or acceleration of a disease; and/or
4. the coming into existence, the aggravation, acceleration or recurrence of any other condition, circumstance, occurrence, activity, form of behaviour, course of conduct or state of affairs that is or may be harmful or disadvantageous (including to the community),
that may be suffered by the Participant resulting from participation in the Event is excluded in its entirety and the application of any express or implied term that any services will be provided with due care and skill or be fit for a particular purpose is excluded.

This will not apply to significant personal injury suffered by a person that is caused by the “reckless conduct” of HBF, as that term is defined in the Competition and Consumer Act 2010 (Cth).
You acknowledge and agree that, despite HBF’s best efforts, HBF’s ability to monitor and control the acts or omissions of Participants is limited, and You recognise that the acts or omissions of Participants may result in harm to other Participants, event staff or third parties.

You therefore indemnify HBF, and each of its representatives, officers, agents, affiliates, employees, members, promoters and any other person, entity or body directly or indirectly associated with the Event (the Indemnified Persons) and will keep the Indemnified Persons indemnified in respect of any liability, claims, demands, proceedings, action, suit, damage, penalty, cost or expense however arising (Claims) by any person including another Participant to the extent the Claim arises out of or is in connection with:
1. any breach by You of these Terms and Conditions;
2. failure by the Participant to comply with reasonable directions of Event organisers or their representatives; or
3. conduct at the Event that the Participant engages in which is inappropriate, harmful or unsafe, and the Claim is not due to HBF’s mistake, fraud, negligence or wilful misconduct. This release and indemnity continues indefinitely and binds each of your heirs, successors, executors, administrators, personal representatives and assigns.
You agree that the Participant is participating in the Event at their own risk and:
1. You acknowledge that participating in the Event may involve a real risk of physical or mental injury (including aggravation, acceleration or recurrence of such an injury) or death from various causes including but not limited to overexertion, heart attack, dehydration, or accidents;
2. You are responsible for ensuring that the Participant is adequately and appropriately prepared both physically and mentally to compete safely in the chosen distance to compete in at the Event. If the Participant has any health issues or doubts prior to the Event, You should immediately seek appropriate medical advice; and
3. You acknowledge that this warning constitutes a “risk warning” in accordance with relevant legislation.
You consent to the Participant receiving any medical treatment that the Event organisers (including HBF and The Event Team) or their authorised representatives consider appropriate during or after the Event.
You acknowledge and accept that at all times while participating in the Event, the Participant must wear the Event bib (containing the participant number) which HBF issues to the Participant prior to the Event, and that a failure to do so may result in the Event organiser directing the Participant to cease participation in the Event.
You are responsible for ensuring that the Participant is wearing the correct participant number whilst competing in the Event, and that the Participant is otherwise wearing footwear and clothing which is appropriate for the Event.
The Participant is required to comply with any government directives relating to the prevention of the transmission of COVID‑19 or other infectious diseases. If the Participant is unwell, the Participant is encouraged not to participate.
Subject to any liability of HBF under these Terms and Conditions, You are responsible for any travel and medical insurance and for payment and/or reimbursement of medical or surgical expenses incurred by the Participant as a result of participation in the Event.
You acknowledge that You have sole responsibility for the Participant’s personal possessions and athletic equipment prior to, during and after the Event and related activities.
You acknowledge that the maximum number of Participants has been limited to 40,000. Entry forms will be accepted up to the entry limit in the order of date received. Entries will be rejected after the closing date or earlier should the entry limit be reached for any distances before that date.
Eligibility for pricing based on a Participant’s age is determined by reference to their age on the Event date. Persons under 16 years of age on the Event date are eligible for child prices.
All HBF Members are eligible for a 20% discount on the Event registration fee. The discount applies to early bird pricing and normal pricing but not where a HBF Member receives a registration as a gift. The discount applies only to the Event registration fee and does not apply to hospitality packages or any other add-ons available for purchase by Participants either during or after registration. HBF Members cannot register on behalf of non-HBF Member friends, family, or team members to apply the discount to them.
Unless extended or varied by HBF in writing:
1. early bird pricing (subject to meeting eligibility criteria) is available during the period from 9.00am (Perth Time) on 3 February 2026 to 11.59pm (Perth Time) on 3 March 2026; and
2. normal pricing applies from 12.00am (Perth Time) on 4 March 2026.
You give permission, for no fee or remuneration, for the use of the Participant’s name, statements, voice or picture in any form of media in any context relating to the Event or otherwise during or after the Event for up to 12 months including use for the following year’s HBF Run for a Reason event. The Participant’s personal information will be handled in accordance with the Collection Statement.
If the application to participate in the Event is accepted, the Participant will be permitted to participate in the Event on the condition that the Participant complies with the Terms and Conditions and any reasonable direction issued by the Event organisers or their representatives.
You acknowledge that the Event distances are estimates only and may be less than or greater than 3, 12 or 21kms. You acknowledge that Event routes and distances may be subject to change at the direction of government authorities over which HBF has no control.
You accept that HBF reserves the right to cancel or vary the Event at any time up to and including the date of the Event. Variations will be posted on the Event website, and You accept it is your responsibility to check for any updates.
You accept that HBF reserves the right to refuse a Participant’s attendance at and/or participation in the Event:
1. for a breach of these Terms and Conditions;
2. if the Participant fails to comply with a reasonable direction of Event organisers or their representatives; or
3. if the Participant engages in conduct at the Event that is inappropriate, harmful or unsafe.
You acknowledge that HBF will have incurred costs in respect of registering the Participant in the Event. You therefore accept that HBF will not be liable for any refusal of participation in the Event under this paragraph (including any refund of entry fees).
To the maximum extent permitted by law, unless expressly provided in these Terms and Conditions, all implied terms, conditions, warranties and any other additional obligations are excluded from these Terms and Conditions. If any legislation implies into these Terms and Conditions any term, condition, warranty or additional obligation that cannot be lawfully excluded, then that term, condition, warranty or additional obligation will be included in these Terms and Conditions only to the extent required by the relevant legislation, but each party’s liability in respect of any breach of that term, condition, warranty or additional obligation will be limited to the maximum extent (if any) permitted by that legislation.
Other than paragraph 6, nothing in these Terms and Conditions excludes, restricts or modifies any right or remedy that You have or may have under Schedule 2 to the Competition and Consumer Act 2010 (Cth).
These Terms and Conditions are governed by the laws of Western Australia.
If a provision of these Terms and Conditions is held to be void, invalid, illegal or unenforceable, that provision must be read down as narrowly as necessary to allow it to be valid or enforceable. If it is not possible to read down a provision (in whole or in part), that provision (or that part of that provision) is severed from these Terms and Conditions without affecting the validity or enforceability of the remainder of that provision or the other provisions in these Terms and Conditions.
You acknowledge that participant T‑shirts are provided while stocks last and that (subject to any applicable laws to the contrary) You will not be entitled to a refund or credit of any part of the entry fees if stock or specific sizes have been exhausted. Nothing in this clause excludes (or is intended to exclude) the application of the Australian Consumer Law.
HBF will receive a commission if You make a purchase from NorthSouth, or purchase a MiTIME personalised medal hanger with respect to the Event.

COLLECTION STATEMENT

HBF, Race Roster Oceania Pty Ltd (ACN 140 513 800) (Race Roster), The Event Team (WA) Pty Ltd (ACN 628 165 435) (The Event Team), Grassrootz Company Pty Ltd (ACN 610 840 376) (Grassrootz), BlueChip Timing Pty Ltd (ACN 115 314 013) (BlueChip Timing), Loop Global Pty Ltd (ACN 622 044 464)(Loop Upcycling), NorthSouth a wholly owned subsidiary of Global-pix.com Ltd (NZCN 136696)(NorthSouth), Kudosity Pty Ltd (ACN 147 178 381) and MiTIME Group Pty Ltd (ACN 631 615 846)(MiTime) respect and value the privacy of all information collected about Event participants. Contactdetails for these entities can be found in their privacy policies as referred to below.

Consent

By agreeing to these Terms and Conditions You consent to the following:

Race Roster will collect personal information from You (and in respect of your child if You are a parent/guardian registering on behalf of your child) (the Personal Information) in connection with the management of the Event and for the other purposes described below.
Race Roster will disclose the Personal Information to HBF, The Event Team, BlueChip Timing, NorthSouth, Grassrootz, Ship Station, MiTime, Kudosity and Loop Upcycling in connection with the management of the Event and for the other purposes described below.
HBF, Race Roster, The Event Team, BlueChip Timing, NorthSouth, Grassrootz, Ship Station, MiTime, Kudosity and Loop Upcycling will handle your personal information in accordance with their respective privacy policies (found below).

If You do not wish to provide some or all of the Personal Information, You must not accept these Terms and Conditions and the Participant will be unable to participate in the Event.

Use of the Personal Information

The Personal Information will be used and disclosed for the following purposes:

The Personal Information will be disclosed by Race Roster to HBF and The Event Team (for the purpose of organising and conducting the Event) and, in the event of an emergency, to medical staff (for the purpose of delivering medical services).
HBF sometimes uses service providers who either host or store personal information overseas. This means HBF may transfer the Personal Information to those service providers for storage outside Australia, including in the United States, United Kingdom, Canada, India, Singapore, Germany, Ireland, the Philippines and in the other countries listed in HBF’s privacy policy (as referred to below). In the event HBF discloses the Personal Information outside Australia, HBF will comply with the requirements of the Privacy Act 1988 (Cth) that relate to transborder data flows.
The Event will be timed by BlueChip Timing and times of all participants will be displayed at bluechipresults.com.au and northsouth.live. All Event times on the website will be available to the public by entering specific search criteria including participant number, first name or last name. If You do not consent to the timing of the Participant being made available on bluechipresults.com.au please email enquiry@hbfrun.com.au.
The Event will be photographed by NorthSouth and photographs available to be viewed and ordered from their website northsouth.live. Photographs will be displayed on northsouth.live by entering specific search criteria including participant number, first name or last name. If You do not consent to a photograph of the Participant being published at northsouth.live please email enquiry@hbfrun.com.au.
Where You have chosen to make a donation during the registration process to an official charity partner, You consent to the Personal Information being disclosed to Grassrootz. HBF Run for a Reason fundraising is facilitated by Grassrootz. HBF do not access, use or take responsibility for the collection or distribution of that data. GrassRootz will also share access to information with the charity you choose to donate to, so that the charity can provide you with proof of your donation for your record keeping and tax deduction purposes. The charity via Grassrootz may use the Personal Information for marketing purposes. Please refer to the Grassrootz privacy policy at https://grassrootz.com/privacy-policy/ for more information.
If You have opted for postage for your Participant pack, your address details will be provided to Ship Station which connects with Australia Post to ensure your Participant pack is posted to you. The physical address label from Australia Post is provided to Loop Upcycling who organise the packing of the Participant shirt and bib.
If You have purchased a MiTime personalised medal hanger, your personal details including the Participant’s name, race time result, postal address, bib number and email address may be shared with MiTime for the purposes of personalising the medal hanger and sending You the item.
All Participants who have entered the Event, will have their name, phone number and race entry details shared with Kudosity, a bulk SMS platform used for the purposes of communicating time sensitive Event communication.

Direct marketing

By entering the Event, You have opted in to receive marketing from HBF. HBF may use the Personal Information to conduct market research relevant to HBF’s business and to keep You informed of HBF’s other health and wellbeing initiatives and promotions including future HBF Run for a Reason events. If you do not wish to be contacted for some or all of these purposes, you can opt out of marketing by emailing enquiry@hbfrun.com.au, or select the option to unsubscribe in any emails or SMS/MMS messages that may be sent to You. Please allow five working days for your request to be actioned.

Right of access, correction and complaints

You have a right to access the Personal Information, which is held by HBF, Race Roster, The Event Team, Grassrootz, BlueChip Timing, Loop Upcycling, MiTime, Kudosity, Ship Station or NorthSouth. If the Personal Information is not accurate or up-to-date, You may request that it be corrected.

The privacy policies referred to below provide further information about how to request access to or correction of the Personal Information held by the relevant entity or how to lodge a complaint relating to treatment of the Personal Information by the relevant entity (and how the relevant will respond).

More information

More information about the way each of HBF, Race Roster and The Event Team handles personal information is detailed in their privacy policies, which are available at hbf.com.au, Race Roster and theeventteam.com.au, or The Event Team office on 08 6333 0330.

More information about the way Grassrootz, BlueChip Timing, Loop Upcycling, MiTime, Ship Station, Kudosity and NorthSouth handles personal information is detailed in their privacy policies, which are available at grassrootz.com.au, bluechiptiming.com.au, loop.org.au, auctane.com, kudosity.com northsouth.live and mitime.co.